Cookie Notice

Last updated: January 2025

INTRODUCTION

This Cookie Notice explains how Alpine Payroll Limited ("we", "us", "our") uses cookies and similar technologies on our website at www.alpine-payroll.com (the "Website").

By using our Website, you consent to the use of cookies in accordance with this Cookie Notice. If you do not agree to our use of cookies, you should set your browser settings accordingly or not use our Website.

1. WHAT ARE COOKIES?

Cookies are small text files that are stored on your device (computer, tablet, smartphone, or other electronic device) when you visit a website. Cookies help websites function efficiently and provide information to website owners.

Cookies typically contain:

  • A unique identifier (a string of letters and numbers)
  • The name of the website that created the cookie
  • An expiration date (some cookies expire when you close your browser; others remain on your device for a set period)

2. WHY DO WE USE COOKIES?

We use cookies to:

  • Make our Website function properly and securely
  • Remember your preferences and settings
  • Protect against malicious attacks and fraud
  • Understand how visitors use our Website (if you consent to analytics cookies)
  • Improve the performance and user experience of our Website

3. WHAT COOKIES DO WE USE?

We currently use only essential cookies that are strictly necessary for our Website to function. We do not currently use analytics, marketing, or third-party tracking cookies.

3.1 Essential Cookies (Always Active)

These cookies are necessary for our Website to work and cannot be switched off. They are usually set in response to actions you take, such as logging in, filling in forms, or setting privacy preferences.

Essential cookies we use include:

Session Cookies:

  • Purpose: Keep you logged in during your visit and maintain your session as you navigate between pages
  • Duration: Deleted when you close your browser
  • Necessity: Required for basic website functionality

Security Cookies:

  • Purpose: Protect our Website from malicious attacks, prevent cross-site request forgery (CSRF), and ensure secure connections
  • Duration: Session or persistent (typically up to 24 hours)
  • Necessity: Required for security and fraud prevention

Cookie Preference Cookies:

  • Purpose: Remember your cookie preferences and choices
  • Duration: 12 months
  • Necessity: Required to remember your cookie settings

3.2 Analytics Cookies (Not Currently Used)

We do not currently use analytics cookies. If we decide to use analytics cookies in the future (e.g., Google Analytics), we will:

  • Update this Cookie Notice
  • Obtain your explicit consent before setting any analytics cookies
  • Provide you with clear options to accept or reject analytics cookies

3.3 Marketing Cookies (Not Currently Used)

We do not use marketing or advertising cookies. We do not track your activity across other websites for marketing purposes.

4. THIRD-PARTY COOKIES

We do not currently allow third-party cookies on our Website. If this changes, we will update this Cookie Notice and obtain your consent where required.

5. HOW LONG DO COOKIES LAST?

Cookies can be either session cookies or persistent cookies:

Session Cookies:

  • Last only while you are actively using the Website
  • Automatically deleted when you close your browser
  • Used for essential functions like maintaining your login session

Persistent Cookies:

  • Remain on your device for a set period or until you manually delete them
  • Used for functions like remembering your preferences

The cookies we use have the following lifespans:

  • Session cookies: Deleted when you close your browser
  • Security cookies: Typically 24 hours
  • Cookie preference cookies: 12 months

6. MANAGING AND DELETING COOKIES

6.1 Browser Settings

You can control and manage cookies through your browser settings. Most browsers allow you to:

  • View what cookies are stored on your device
  • Delete all or specific cookies
  • Block cookies from specific websites
  • Block all cookies from being set
  • Delete all cookies when you close your browser

Please note: If you disable or delete essential cookies, some parts of our Website may not function properly.

6.2 How to Manage Cookies in Common Browsers:

For information about managing cookies in other browsers, please consult your browser's help documentation or visit www.aboutcookies.org

7. DO NOT TRACK SIGNALS

Some browsers include a "Do Not Track" (DNT) feature that signals to websites that you do not want to be tracked. Because there is no common understanding of how to interpret DNT signals, our Website does not currently respond to DNT signals.

If we implement analytics or tracking cookies in the future, we will consider supporting DNT signals at that time.

8. CHANGES TO OUR WEBSITE OR COOKIE PRACTICES

If we decide to use analytics, marketing, or other types of cookies in the future, we will:

8.1 Update this Cookie Notice

We will revise this Cookie Notice to explain what cookies we use and why.

8.2 Obtain Your Consent

Before setting any non-essential cookies, we will:

  • Display a cookie consent banner when you visit our Website
  • Clearly explain what cookies we want to set and why
  • Provide you with options to accept or reject non-essential cookies
  • Only set non-essential cookies if you actively consent

8.3 Provide Cookie Management Tools

We will provide tools on our Website to allow you to:

  • View what cookies are set
  • Change your cookie preferences at any time
  • Withdraw consent for non-essential cookies

9. EXAMPLE: IF WE ADD GOOGLE ANALYTICS

If we decide to use Google Analytics in the future, the following would apply:

Purpose: To understand how visitors use our Website, which pages are most popular, how long visitors spend on the Website, and other statistical information.

Cookies Set:

  • _ga: Distinguishes unique users (expires after 2 years)
  • _gid: Distinguishes unique users (expires after 24 hours)
  • _gat: Throttles request rate (expires after 1 minute)

Data Collected:

  • Pages visited
  • Time spent on each page
  • Referring website
  • Browser and device type
  • Approximate geographic location (based on IP address)

Google Analytics does not collect:

  • Your name or email address
  • Precise location data
  • Personal identification information

Your Choices:

  • You can opt out of Google Analytics by using the Google Analytics Opt-Out Browser Add-on: https://tools.google.com/dlpage/gaoptout
  • You can refuse analytics cookies via our cookie consent banner (if we implement one)
  • You can disable cookies in your browser settings

Third-Party Privacy Policy:
Google's use of data is governed by Google's Privacy Policy: https://policies.google.com/privacy

10. LEGAL BASIS FOR USING COOKIES

Under the Privacy and Electronic Communications Regulations 2003 (PECR), we are required to obtain consent before setting non-essential cookies.

10.1 Essential Cookies

We rely on the "strictly necessary" exemption under PECR for essential cookies. These cookies do not require consent because they are essential for the Website to function.

10.2 Non-Essential Cookies

If we use analytics, marketing, or other non-essential cookies in the future, we will obtain your explicit consent before setting them.

11. YOUR RIGHTS AND PRIVACY

Your use of cookies is also governed by our Privacy Policy, which explains how we collect, use, and protect your personal data.

You have rights under the UK General Data Protection Regulation (UK GDPR), including:

  • The right to access your personal data
  • The right to rectify inaccurate data
  • The right to erasure ("right to be forgotten")
  • The right to object to processing
  • The right to withdraw consent

For more information about your rights, see our Privacy Policy.

12. CONTACT US

If you have any questions about our use of cookies, please contact us:

Alpine Payroll Limited
5 Brayford Square
London
England
E1 0SG

Phone: 03030 0332 14
Email: cs@alpine-payroll.com
Website: www.alpine-payroll.com

13. UPDATES TO THIS COOKIE NOTICE

We may update this Cookie Notice from time to time to reflect changes in our cookie practices, technology, or legal requirements.

When we make changes, we will:

  • Update the "Last updated" date at the top of this Cookie Notice
  • Notify you via a prominent notice on our Website (if the changes are material)
  • Obtain your consent again if required by law

We encourage you to review this Cookie Notice periodically to stay informed about how we use cookies.

FURTHER INFORMATION ABOUT COOKIES

For more information about cookies and how to manage them, visit:

Document version: 1.36
Last updated: January 2025